POSITION SUMMARY: Assists in all aspects of data collection, compilation, organization, analysis, verification, and presentation, which supports the agency in data driven decision making and funding applications. Assists in developing, implementing and maintaining quality assurance and performance processes to measure, evaluate and assure quality and performance of the Early Learning Program. Performs complex and critical data analysis duties for tracking purposes of established goals and objectives.

ESSENTIAL JOB FUNCTIONS:

• Provides training support services, and assures quality control for the use of all data management programs used within the agency.
• Works in collaboration with management team to assure accurate Program Information Report (PIR) reporting.
• Uses raw data to identify and provide analytical Creates visual reports to enhance data driven productivity, efficiencies and decisions.
• Performs special projects of varying complexities as assigned by the department director/designee.
• Serves as administrator for various software programs including but not limited to ChildPlus, 1Place, Teaching Strategies, Survey Monkey, Microsoft Office Suite, Adobe Acrobat and Teams/Zoom.
• Communicates ChildPlus update implications to management team to ensure ongoing successful outcomes.
• Works independently and within a team on special and nonrecurring, as well as ongoing projects such as community needs assessment, self-assessment, pre-service, in-service, and other special events.
• Performs observation and monitoring functions as assigned, to assure program compliance.
• Works collaboratively with members of the management team to ensure eligibility, recruitment, selection, enrollment and attendance (ERSEA) policies are carried out.
• Reviews and provides feedback regarding potential software and technology acquisition, implementation and improvement.
• Participates in annual self-assessment Assists in the development and tracking of compliance data and the necessary corrective actions for use in the self-assessment process.
• Assists with designing, establishing and implementing program plans/strategies related to Quality Assurance/Compliance matters and management of Information Systems.
• Supports staff in the use of the organization’s technology systems.
• Assists in uploading/sharing information between different databases and ongoing integration of data for all programs operated by You Thrive Florida.

GENERAL AGENCY REQUIREMENTS:

• Attends training programs, staff meetings, and other meetings/training as necessary.
• Uses and follows the policies/practices of You Thrive Florida, including Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc.
• Maintains effective working interaction with peers, subordinates and outside contacts that will enhance the operation of the Early Learning program.
• Actively participates in center/classroom activities, parent meetings and annual parent activities as requested.
• Acts as an advocate and role model for Head Start Recruits children for the program.
• Assists in the development and implementation of the annual training plan, including pre-service, in-service, T/TA, and ongoing training requirements.
• Attends and actively participates in training programs, staff meetings, and other meetings/trainings.
• Maintains confidentiality in all aspects of client, staff and agency information.
• Maintains effective working interaction with coworkers and outside contacts that will enhance the operation of the Head Start program.
• Organizes and prioritizes all assignments as directed.
• Participates in community activities that enhance Head Start programs as directed.
• Participates in regular safety, storm and fire drills.
• Uses and follows the policies/procedures of Head Start, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions.
• Uses and follows the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc.

NON-ESSENTIAL/SECONDARY FUNCTIONS:

Performs any additional duties as directed or assigned by supervisor, management staff, program director or You Thrive Florida management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position.

JOB STANDARDS:

Education: Associate’s Degree or equivalent experience with major course work in computer science.

Experience: Two (2) years’ experience in the field of computer/technology data analysis and interpretation. Must be proficient in Office 365 suite. Previous experience in ChildPlus preferred. If no ChildPlus experience, must obtain a basic knowledge of the program within three months, become an intermediate user within six months, and become proficient within one year.

Licenses & Certifications: Valid Florida driver’s license and be insurable by Company’s current carrier. Subject to Federal, State and Local legal requirements/background checks/clearance for working with children.

CRITICAL SKILLS, ABILITIES, & EXPERTISE:

Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Sitting, standing for long periods of time, use of fingers, arms, hands and legs and voice/talking are constant. Good eyesight (correctable) and hearing (correctable) are essential. Squatting, walking, handling, grasping, stretching/reaching, bending at the waist, driving and light lifting and/or carrying (up to 15 lbs.) are frequent. Pushing, pulling, kneeling, balancing, turning, feeling, medium lifting and/or carrying (up to 50 lbs.) are occasional.

Equipment: A variety of computer and hardware including, but not limited to laptops, tablets, facsimile, copy machine, multi-line phone and other small office and instructional equipment. Company vehicles.

Skills & Expertise: Ability to work with limited direction. Knowledge of organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Expertise in the operations of Microsoft and Apple-based applications. Ability to use and operate personal computer and general office equipment. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality.

ENVIRONMENTAL JOB FACTORS:

Job Location: Primary location is the Head Start office in DeLand with some travel to Head Start facilities in Volusia County. Includes minimal travel to Head Start facilities in Hernando and Sumter counties and occasional travel to other counties in Florida.

Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle.

About You Thrive Florida

You Thrive Florida is a mid-size nonprofit 501(c)(3) Community Action agency dedicated to eliminating the causes of poverty through a comprehensive service delivery approach. Ongoing funding and resources are primarily obtained from “pass through” grants originating at the federal and state levels. The agency also relies heavily on local donors, partners, in-kind contributions, fundraising activities, and volunteer support as a key strategy to long term sustainability.

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